WRO Kuwait · The Educators' Challenge
End-to-end workflow — registration to results
Saturday, 12 September 2026 · KFH Auto, Kuwait · 18 steps, five actors, one day
Team leader
Admin judge
AI judge
Human judge
System
Registration Until 10 September (entities)
1 Team leader Registers the team Entity name, type, student size, logo · 2–3 official members with roles challenge/edu-challenge.html 2 System Sends confirmation email dev team Contains the team's private submission link (?token=…) email
Event day — submission 9:00 AM – 1:30 PM
3 Team leader Attends the event Registration 9:00 AM · workshops · challenge begins 12:15 PM KFH Auto 4 Team leader Saves the challenge form Draft can be saved and reopened any number of times challenge/team-submission.html 5 Team leader Submits for evaluation All plan fields + poster (1080×1350) required · deadline 1:30 PM challenge/team-submission.html
AI judging — written plans (/40) From 1:30 PM
6 Admin judge Receives submissions Console stats: registered teams · submissions · scored · approved challenge/admin-judging.html 7 Admin judge Runs the AI judging round Scores pending submissions only — approved scores never re-run challenge/admin-judging.html 8 AI judge Evaluates each plan 3 times Per item /10, median kept · Phase 1 → /20, Phase 2 → /20 claude-sonnet-5 · temp 0 9 Admin judge Reviews the AI scores Sees answers, all 3 runs and reasons · entities anonymized (type + size) challenge/admin-judging.html 10 Admin judge Makes adjustments if needed Every change logged: old score, new score, reason, judge, time challenge/admin-judging.html 11 Admin judge Approves the score Locked — later rounds and resubmissions cannot overwrite it challenge/admin-judging.html
Human judging — live pitch (/60) Presentations 2:00 – 3:00 PM
12 Human judge Logs in Email + password account created by the organizing team challenge/judge-form.html 13 Human judge Selects the team Sees entity info, submission extract, poster and the AI brief challenge/judge-form.html 14 Human judge Submits the score Poster content /10 · clarity /10 · presentation /20 · Q&A /10 · spirit /10 challenge/judge-form.html
Results By 4:00 PM
15 Admin judge Views all scores AI total /40 (approved) + average of judges /60 per team challenge/admin-judging.html 16 Admin judge Pushes scores to public view dev team Publish action — replaces the current 4:00 PM time-gate challenge/admin-judging.html 17 System Scoreboard updates Podium 1st–3rd + full ranking by total /100 challenge/challenge-scores.html 18 System Emails results to team leaders dev team Score summary + link to the scoreboard and feedback form email
Standing rules across the whole flow
Final total /100 = AI written plans /40 + human judges' average /60.One score per judge per team — enforced in the database, duplicates rejected.Approved AI scores are immutable — new rounds score pending teams only.Anonymized AI review — the admin judge sees entity type and student size, never the name.All math recomputed server-side — totals from the browser are never trusted.Deadlines — entity registration 10 Sept · individuals 12 Sept · submission 1:30 PM event day.
For the development team
Step 2 — registration confirmation email carrying the tokenized submission link.
Step 16 — a publish switch on the admin console (scoreboard currently unlocks by a client-side 4:00 PM time-gate; replace with a server-side published flag).
Step 18 — results email to team leaders after publishing.
Logins for steps 6–16 (admin + judges) must be enforced server-side; see api/challenge-schema.sql and the DEV TEAM comments in each page.
WRO Kuwait — The Educators' Challenge · Season 2026 / 2027
Managed by SNRGX